About Us

Washington Permanente Medical Group (WPMG) is a clinician-led, self-governed and independent multi-specialty group practice, providing care to the more than 700,000 Kaiser Permanente patients in Washington state. We work unencumbered by traditional health care obstacles and without silos; prioritizing people over profits, collaboration over ego, and driven by a singular goal: our patients' health. At WPMG, we take care of the whole person, with a team to address the fundamental, social, and emotional needs that contribute to total health. We are clinicians motivated by the desire to make a purposeful difference in the communities we serve, and in how health care is delivered.

JOB SUMMARY

The Project Coordinator performs advanced, highly responsible, professional secretarial and administrative services for Special Populations, Quality at Washington Permanente Medical Group (WPMG). The primary focus of the Project Coordinator is to assist in the development and documentation of key initiatives within the Geriatrics, Gender Health, HIV and Diabetes programs.

The Project Coordinator deals with sensitive departmental and organizational matters, works independently, and manages the program’s routine administrative details. The position is expected to exercise latitude and judgment to perform job responsibilities and resolve problems within established procedures and guidelines.

PRINCIPAL DUTIES & RESPONSIBILITIES

Description

• Responsible for coordinating meetings and work between WPMG clinicians and KPWA administration.
• Meeting Coordination and Calendar Management:
  • Coordinates administrative and logistical arrangements for conference rooms, conference calls and other meeting events.
  • Distributes meeting notices and agendas.
  • Attends meetings as needed to record minutes, track agenda, decisions and action items.
  • Maintains calendars and serves as focal point for scheduling and coordinating time based on personal knowledge of workload and current issues of importance.
  • Briefs staff on matters to be considered before meetings and appointments.
  • Coordinates travel and expenses by independently handling travel arrangements for meetings as needed.
• Tracks initiatives and collects data as applicable.
• Keeps department staff apprised of important/relevant matters.
• Uses word processing software to prepare and format interoffice communications, letters, reports, confidential documents, etc.
• Tracks and compiles expense receipts and reports.
• Takes care of matters that do not require the team’s attention and that fall within department practices, protocols and established policy.
• Refers substantive questions requiring content knowledge to others.
• Relieves department staff of routine administrative detail.
• Orders office supplies and arranges for equipment repair as needed.
• Other duties as assigned.

JOB SPECIFICATIONS

EDUCATION

REQUIRED

DESCRIPTION

PREFERRED

DESCRIPTION

High School Diploma or General Education Development (GED)

Associate’s or Bachelor’s degree

EXPERIENCE

PREFERRED

DESCRIPTION

2 or more years

Work experience in a role requiring interaction with senior leadership (e.g. Director level and above)

2 or more years

Experience working with WPMG and familiarity with organizational practices

2 or more years

Exhibiting efficiency, self-direction, willingness to learn, and results orientation

2 or more years

Working in a busy office environment with conflicting demands, and to work under pressure with strict deadlines

KNOWLEDGE & SKILLS

Knowledge: Areas of specialty or expertise (e.g., intermediate knowledge of research methodology and data collection modalities)

Skills: Abilities needed to execute job duties (e.g., advanced writing and documentation skills).

KNOWLEDGE/SKILL

DESCRIPTION

REQUIRED/PREFERRED

Self-directed

Ability to work independently with indirect supervision and learn quickly to apply in-depth knowledge of department practices.

Required

Problem Solving

Ability to problem solve and exercise good judgement in handling/releasing confidential/sensitive information.

Required

Communication

Demonstrated customer service and interpersonal skills; ability to effectively communicate with all levels of management (internal/external), and staff.

Intermediate knowledge of Microsoft Office Suite applications (Outlook, Planner, Word, Excel, PowerPoint, OneNote, etc.).

Required

Organization

Ability to attend to details, prioritize and complete multiple tasks independently in a fast-paced environment and following agreed upon timelines

Required

As a condition of employment, all clinicians and employees are required to verify COVID-19 vaccination status. As part of the pre-boarding process and before starting work, you will be required to verify your vaccination status, and will be provided an opportunity to apply for an accommodation based on a religious or medical reason, if needed.

Benefits

Benefits include: Medical/dental/vision benefits, 401(k) & employer-paid retirement contributions, paid vacation, long-term disability, long-term care benefits.

Community

Renton, with a population of 101,300, is located on the south shore of Lake Washington with spectacular views of the lake, the Olympics, the Cascades, and Mount Rainier. The Cedar River runs through the heart of downtown and offers an abundance of natural beauty and a run of federally endangered chinook salmon. The City is centrally located for access to the regions' transportation network, accessible by four state and three interstate highways, only minutes away from Seattle, Bellevue, Tacoma and Sea-Tac Airport. Renton's strong economic base, diverse marketplace and favorable business climate have attracted the attention of nationally recognized companies that are looking to provide employees and their families with an outstanding quality of life.

We are dedicated to building lifetime relationships with peers and patients in Washington State’s richly diverse communities. Many know the Pacific Northwest as an attractive tourist destination with beautiful scenery, friendly people, and a host of cultural and recreational opportunities. These elements, and others, make Washington an excellent place to live.

Equity, Inclusion and Diversity

In our local communities and across the nation, Kaiser Permanente sets the standard for respectful care. With multicultural staff, equity, inclusion and diversity councils, medical interpretation resources, outreach efforts, educational programs and more, Kaiser Permanente puts people first in our medical centers and beyond.

As part of Kaiser Permanente, Washington Permanente Medical Group (WPMG) seeks to create equity in our communities, eliminate health disparities, and always put patients—the heart of everything we do—first.

Following the guidelines in our National Diversity Agenda, every member of our team strives to:

• Provide culturally responsive and appropriate medical care to improve the health and satisfaction of all people in our increasingly diverse membership
• Recruit and retain clinicians and staff that enhance our workforce
• Grow our membership by providing exceptional service and clinical care to all communities in our region

Creating a diverse workforce, an inclusive environment, and equitable opportunity for employment, growth, and advancement are deeply linked to our mission, our business, and our economic future. WPMG continues to add programs that build and maintain a workplace where we engage with our members, communities, and each other—with dignity, respect, and cultural understanding.

Equal Employment Opportunity

As part of our commitment to our employees and the members and patients we serve, we integrate diversity into all aspects of our operations. Maintaining a workforce with industry-leading levels of diversity through deliberate planning, development, and outreach is critical to fulfilling our mission, sustaining our business objectives, and providing the best level of care to our members and patients. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status.

Qualifications

Education

High School or better.

Experience

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Associate’s or Bachelor’s degree
High School Diploma or General Education Development (GED)